Batch Payment
Create a payment batch
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Create Payment Batch |
Select a bank. Do keep in mind that the bank selected should not be selected by a previously created payment batch that has not been fully paid. If this happens an error message will be displayed.
Select a pay through date and the payment priorities. These are invoice selection criteria.
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| Bank entry |
We can also select a supplier if we would like to pay invoices for a single supplier.
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| Batch document numbers |
Click on Actions
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| Batch actions Select and Build |
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| Selecting status |
The status shows as Selecting
Click on View Processes button on the form. This will show only the Payment Process Program running.
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| View process |
By going to View > Requests we get to see all the processes
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| Select Invoice program running |
After the Build program has finished running you can check the invoices that are being paid by Oracle.
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| Build Payments program completed |
Click on Requery button on the Payment Batch form. The status of the batch is now ,Built.
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| Payment batch built |
Click the Payments button to view the invoices and make changes
When Oracle selects invoices but decides not to pay then a Non Payment Reason is shown by default.
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| Modify payment batch |
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| Modified payment by Oracle |
After the changes have been made click on the Build button to build the payments again.
Status is now Rebuilding
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| Batch rebuilding |
Now the payments have been built as per Oracle and user criteria, the payments have to be formatted. Click Actions and check Format Payments box.
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| Actions > Format Payments |
Batch status changes to Formatted on requerying .
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| Batch requeried |
The output of format payment program
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| Format program request |
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| Output for Format Payments program |
Now that the payments are formatted, the payment batch has to be confirmed. Click on Actions and check Confirm Payment Batch. In addition to this we can also print the Final Payment Register and the Print Remittance Advice.
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| Final Register & Remittance Advice |
When the payment batch is confirmed the document numbers are set for each payment. The document numbers are taken from the payment format that is attached to the bank account for this batch. This has been shown in another post.
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| Confirm batch |
Press Confirm
Batch status changes to Confirming |
| Batch confirming |
The Payment Process Manager now executes the program in the order of,
1. Confirm Payment Batch
2. Final Payment Register
3. Print Remittance Advice
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| Batch confirming requests |
The status is changed to confirmed after the programs complete.
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| Batch confirmed |
The payment batch is now ready for payment.
Cancelling a payment batch
To cancel a payment batch open a payment batch, click on Actions and select Cancel box.
Check printing
A payment batch has to be created whose payment method is Check. The payment batch has to go through the same action cycle as Electronic or Wire payment. Format Payment program for this payment batch will format the checks and the selected printer, selected in the option Print Now will print out the check. This printer first has to be installed on Oracle Apps by the DBA.
Most organizations add their own check printing program to be processed by the Payment batch or payment. To know how you can add your own check printing program, visit my post on adding a custom program to the Payment Process.
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| Payment method - Check |
Click on Actions and select the options
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| Batch Actions |
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