In the previous article we saw how to check for funds in an account. In this article we shall see how we can add funds to an account. In a real time scenario funds are added or removed from an account if the management feels so. As an Oracle consultant, the funds check procedure might get in the way for testing certain functionalities as the transaction cannot be completed without funds check being successful. The procedure to add funds to an account is given below.
 
Step 1: Add fund to the account

Responsibility: GL responsibility with access to the Budget forms
Navigation: Budgets > Enter > Journals
Enter the details in the form along with the account
The funds available for this account on the period range is shown. Let us increase the amount in Feb-12 to 100,000 instead of 0.
Click on Show Total button to add up the amounts for each period within the range.
The total for the period range is displayed. Now save the form.
The header level fields are now read only and the funds are updated with the new value.
 
Step 2: Create budget journal

On the same form press Create Journals button at the bottom. A new form opens
Enter values for Journal Batch and Category

Now click on Check Funds. The funds are checked in background. Once the check is over you will get a message as shown below.
Click on OK to close the popup message. Then click on Reserve Funds. Funds reservation process will start running in the back ground. Once it is done you will get another popup message.
Click on OK to close the popup message
Now the Fund buttons are disabled. Click on View Results.
Click on Done. You will come back to Create Journals form. Click on Done button on this form. You will get a message as shown below.
Click on OK and the popup message will disappear along with the data on the form.
The program to create the budget journal has been executed already. Let us check the concurrent request in the SRS form. Navigate to View > Requests and click on Find. You will find a program named, Program – Create Journals.
When the program completes, click on View Output button
The output gives us the batch name, CJE: New fund 5773 Budget Jou 17727324: B.
 
Step 3: Review the journal
Navigate to Journals > Enter
Enter the Batch name as CJE: New funds for 5773 account Budget Jou 17727126% (as the batch name could be longer but as the report output has a fixed length the name might have been truncated)
We see that the batch name is the same, i.e. CJE: New fund 5773 Budget Jou 17727324: B. Click on Find.
We have found the journal that has been created for the budget. Click on Review Journal to open the journal.
Now the budget has to be approved. Click on Approve button on the bottom to send this journal for approval. You will get a popup message once the approval process is kicked off.
Press OK to close the popup message.
 
Step 4: Journal approval

If you are in a test environment, you can approve the budget on behalf of the actual user. Go to Workflow Administrator responsibility.
Click on Status Monitor tab.
Enter ,
Workflow Type: Journal Batch
Type Internal Name: GLBATCH
User Key: CJE: New fund 5773 Budget Jou 17727324: B (this is the batch name)
Press Go button
Select the workflow and click on Activity History button. The workflow activities are displayed.
Now you can see that the approval notification is pending on a user. Click on Notification icon (the blue icon). The notification will open up.
Click on Approve button to approve the journal. You will need to requery the workflow from status monitor form to update the latest status of the workflow. If the present user has enough approval limits the workflow will complete. If not it will go to other users until it is approved by a user who has enough limits to approve the journal amount.
Once the journal is completely approved the workflow status will change to Complete in Status Monitor.
Step 5: Post the journal

After the journal is approved go back to the Journal form and query for the journal.
Notice that the Post button is now enabled and the journal is ready to be posted. Click on this button to post the journal.
You will get a popup message. Click on OK. Click on View > Requests and Find
Now the journal posting program is running. Once posting is complete the funds will be allocated to the account.
When posting completes requery the journal.
Now the status of the journal changes to Posted.
  
Step 6: Check the funds

Navigate to Inquiry > Funds
Query for the period range, Feb-12 and the account for which we added the funds, i.e. 11.100.716.5773.0000.000.
Now the funds we added for the account are available from the period we entered the new value and the new amount is available from the period it was entered, i.e. Feb-12.